Police Check Information
WGHA requires all staff members, including managers, to have a police check (officially called a "Vulnerable Sector Check"). These police checks are valid for three years from the date of issue, which means a new one must be submitted every 3 years (per OWHA) to prevent expiry in the middle of a season.
Please note that it is not necessary to obtain a separate Vulnerable Sector Check for each organization that you volunteer with! If you have a valid check that was completed in the past 3 years (i.e. at least 12 months from expiry), you may submit it to WGHA regardless of the organization that originally requested it. Coaches that also volunteer in other minor sports are encouraged to re-use their existing valid police checks when applying to volunteer with WGHA.
For Waterloo Region Residents
Waterloo Region Residents must now apply online for a Vulnerable Sector Check. They no longer provide in-person, same day service. Please visit this link:
https://www.wrps.on.ca/en/services-reporting/police-vulnerable-sector-check.aspx
Use this letter when applying to show you are a volunteer with the Wilmot Girls Hockey Association.
By identifying yourself as a minor hockey volunteer, the cost is reduced. WGHA will reimburse your police check expense up to the volunteer cost. If you fail to properly identify that you are a minor hockey volunteer on your records check application, any additional costs are your responsibility.
For NON-Waterloo Region residents
Visit the website of your local township or call them.
- For East-Zorra Township residents - contact the Hickson office – 519-462-2697
- For Blandford-Blenheim residents – contact the Drumbo office – 519-463-5881
- For Stratford residents – 519-271-4147
Costs (if any) associated with obtaining a police records check may vary by township, and will be reimbursed by WGHA up to the volunteer cost.
Keep Your WGHA Staff Qualifications Up to Date
Scan and submit your up-to-date Vulnerable Sector Check along with your Coaches/Staff Application form, or email to [email protected] with your full name, your team, and your position on the team staff.
For Reimbursement of Volunteer Cost
Pay the fees and keep your receipt. Submit a clear scan or photo of the receipt, along with your full name, your team, and your position on the team to [email protected]