Police Checks (Wilmot Girls Hockey)

PrintPolice Checks

Police Check Information


WGHA requires all staff members, including managers, to have a police check (officially called a ‘Vulnerable Sector Check). These police checks are valid for four years from the date of issue, which means a new one must be submitted every 3 years (per OWHA) to prevent expiry in the middle of a season.

Please note that it is not necessary to obtain a separate Vulnerable Sector Check for each organization that you volunteer with!  If you have a valid check that was completed in the past 3 years (ie. at least 12 months from expiry), you may submit it to WGHA regardless of the organization that originally requested it.  Coaches that also volunteer in other minor sports are encouraged to re-use their existing valid police checks when applying to volunteer with WGHA.

For Waterloo Region Residents

Waterloo Region Residents are encouraged to apply online by visiting this link: https://www.wrps.on.ca/en/services-reporting/police-vulnerable-sector-check.aspx

Waterloo Region residents can also apply in person at this address:

Police Reporting Centre
150 Maple Grove Road
Cambridge, Ontario N3H 5M

Before going to the Police Report Centre, confirm the details and what you need to bring at the website of Waterloo Regional Police Service using the above link.  

By identifying yourself as a minor hockey volunteer, the cost is reduced. WGHA will reimburse your police check expense up to the volunteer cost.  If you fail to properly identify that you are a minor hockey volunteer on your records check application, any additional costs are your responsibility.

For NON-Waterloo Region residents

Visit the website of your local township or call them.

  • For East-Zorra Township residents - contact the Hickson office – 519-462-2697
  • For Blandford-Blenheim residents – contact the Drumbo office – 519-463-5881
  • For Stratford residents – 519-271-4147

Volunteers may be required to provide a letter from Wilmot Girls Hockey Association stating that the volunteer is required to have a Vulnerable Sector Check. Please click on this link for a copy of a generic letter for this purpose:  WGHA Police Records Check Request Letter
Costs (if any) associated with obtaining a police records check may vary by township, and will be reimbursed by WGHA up to the volunteer cost. 

Keep Your WGHA Staff Qualifications Up to Date

Scan and submit your up to date Vulnerable Sector Check along with your Coaches/Staff Application form, or email to [email protected] with your full name, your team, and your position on the team staff.

 

For Reimbursement of Volunteer Cost

Pay the fees and keep your receipt. Submit a clear scan or photo of the receipt, along with your full name, your team, and your position on the team to [email protected]
 


Printed from wilmotgirlshockey.com on Tuesday, December 10, 2019 at 5:24 PM