Executive Job Descriptions (Wilmot Girls Hockey)

advises President 

Shall preside over all Executive meetings and the AGM.

Shall ensure that all duties of the Executive members are fulfilled   properly.

Shall be responsible for the complete well being and operation of the association.

Shall be an Ex-Officio member of all committees

Shall vote only in the event of a tie

Has cheque signing authority for the association

Self or Spouse cannot be a head coach on any Wilmot Wolverine team

This position requires at least one year of prior experience on the WGHA Executive. An exception to this rule will be made by necessity, if no candidate running for this position has the minimum years of experience.

This position is elected to a two year term. 

Shall assume the duties of the President due to illness or prolonged absence

Shall initially screen protests and subsequent appeals

Shall oversee risk and safety management

Has cheque signing authority for the association

Self or Spouse cannot hold a head coaching position on any Wilmot Wolverine team

Is the main OWHA representative for the General Meetings and holds voting power

This position requires at least one year of prior experience on the WGHA Executive. An exception to this rule will be made by necessity, if no candidate running for this position has the minimum years of experience.

This position is elected to a two year term.

Shall schedule meetings, set dates, times and place and notify Executive members

Sends out communications to all members of the association whether through paper or electronically

Provides press releases to local media

Submits any advertising in regards to tryouts and registration deadlines

approves all items to be posted to the WGHA web site / social media

Shall be responsible for all monies belonging to the     Association; maintain adequate records of receipts and  disbursements.

Shall prepare and present a yearly financial report for the AGM

Shall prepare a pre-season budget estimating revenues and expenses.

The person nominated for Treasurer will have significant accounting experience, preferably holding a recognized accounting designation.

Treasurer has cheque signing authority

This position requires at least one year of prior experience on the WGHA Executive. An exception to this rule will be made by necessity, if no candidate running for this position has the minimum years of experience.

This position is appointed to a two year term.

Shall coordinate the registration of players for the Association, forms, fees, dates and all such matters which pertain to registration.

Is a liaison with OWHA in regards to registration processes

Keeps files of registered players, submits any changes to the OWHA as they arise

This position requires at least one year of prior experience on the WGHA Executive. An exception to this rule will be made by necessity, if no candidate running for this position has the minimum years of experience.

This position is elected to a two year term.

Shall coordinate all fundraising activities for the Association

Is Contact for each team in regards to fundraising and can appoint a committee as needed to support fundraising initiatives for the association.

‘Is responsible for keeping track of, recruitment, and renewal of team jersey sponsors. This includes the preparation and distribution of letters requesting sponsorship fund to sponsors and potential sponsors, prior to the start of the season.  In addition the Fundraising Director will prepare and distribute thank you letters to jersey sponsors at the end of the season. The Fundraising Director can ask other Executive members to assist with finding new team sponsors if new sponsors are required in a given season.

Shall be responsible for the planning and management of the operation of the House League Division

Acts as a liaison between coaches, players, parents to the association with all house league teams

Is the Kitchener House League Rep

Must understand all rules and regulations for Kitchener House League and OWHA

Self or Spouse cannot hold a head coaching position on any Wilmot Wolverine House League team

shall be responsible for the planning and operation of the Competitive Hockey Division

Acts as a liaison between coaches, players, parents   to the association with all competitive teams

Is the LLFHL Liaison

Must understand all rules and regulations for LLFHL, OWHA and any other affiliated league with which teams are registered.

Self or Spouse cannot hold a head coaching position on any Wilmot Wolverine Rep team

Facilitates the coach selection process

Shall maintain record of all applications and credentials for team staff

Shall coordinate the training of coaches through the use of the appropriate clinics (ie. Coach clinics, prevention services clinics, body contact clinics, etc.)

Clinics will be determined on a season by season basis and the number and content of the clinics will not be  limited by the list described above

Sends out feedback forms to all parents for mid-year (if applicable) and year-end evaluations

Self or spouse cannot hold a head coaching position on any Wilmot Wolverine team’

Shall coordinate the planning of the summer hockey camp

Shall coordinate the training of players through the use of the appropriate clinics (eg. Power skating clinics, goalie clinics, body contact clinics, etc)

Clinics will be determined on a season by season basis and the number and content of the clinics offered will  not be  limited by the list described above ’

Shall be responsible for WGHA equipment; control,      storage,   disbursement, collection and maintenance

Shall purchase new equipment as directed by the Executive

Shall report to the Executive on the minimum playing       standard for equipment

Keeps a written inventory of all equipment owned by the association and updates on a regular basis

to be responsible for Jersey and Sock Management (ordering,  inventory, replacement)

Shall liaise with the LLFHL and the Kitchener League to           establish the schedule for all divisions for regular season and play-off games as directed by the Executive

Shall be responsible for WGHA schedules for games, practices, special events and tournaments and shall communicate this schedule to the team managers and post the schedule at the arena and on the website

Shall make all ice time purchases on behalf of and in the name of the Association, in accordance with the ice purchase objectives set out by the Executive.

Shall schedule referees and time keepers for all games
- This position requires at least one year of prior experience on the WGHA Executive. An exception to this rule will be made by necessity, if no candidate running for this position has the minimum years of experience.

This position is appointed to a two year term.

An executive position who can call on either executive members or members of the organization or community to be part of the committee      

Looks after paperwork for the tournament, team contact, tournament schedules, sponsors and assigning duties as needed to committee members

Shall keep minutes from all executive meetings, the AGM and any General Meetings.

Shall have copies of all minutes circulated to the Executive members a minimum of two weeks prior to the next meeting.

Shall sit on the Tournament Committee

Shall sit on the Summer Camp Committee

Shall participate on various other committees as required

Perform tasks as required to assist in the activities of the association

Must have relevant computer experience.

Shall maintain the WGHA web site, making additions and changes as per the direction of the WGHA Executive.  Items to be added or removed to or from the WGHA web site must be approved by the Communications Director.’

Assists with other WGHA activities and may sit on various committees as required. This position is appointed by the WGHA Executive and approved by the membership at the AGM.