2018-19 Player Registration (Wilmot Girls Hockey)

Print2018-19 Player Registration

Player Registration 2018-2019

Registration for the 2018-2019 season will be different this season. Rep team tryouts, with the exception of Senior B, will be held in the Spring - concluding May 1. 

Local League, Fundamentals, and Senior registration will open May 14th.

If you experience problems with online registration, please CLICK HERE for help.

There will be no early bird fee this year but we are opening registration for Local League for returning Wilmot players from May 14 to May 24. We are capping team numbers, so register early to ensure your spot. If paying by cheque, payments must be received  within a week of your registration to confirm your spot. There will be dates set up for families to come into the office to drop off payments. Payment drop off night will be on May 24th, at the Wayne Roth room from 7:30 - 9:30pm

Fundamental does not have player caps.

Late fees of $100.00 come into effect July 16,2018 for Novice to Intermediate. For Senior and Fundamentals it will take into effect for Sept 1. Players brand new to Wilmot will be exempt from the late fee.

Fees are as follows:

Representative Teams

Regular Fees – May 14 - July 15, 2018


Base Fee

Fundraising Fee

Rep Team Fee


Novice B
Atom B
Peewee B





Peewee AA





Bantam B





Midget BB





Senior B





Local League Teams

Regular Fees – May 14 - July 15, 2018


Local League Fee

Fundraising Fee






Novice / Tyke









Late Fees
– Add $100 for registrations completed after July 15, 2018 (except Fundamentals and Senior - for these teams, late fees comes into effect after Sept. 1, 2018, unless a first time Wilmot registrant)

NOTE: An Intermediate Local League team will only run if we have sufficient numbers. In Midget, we plan to field both Rep and Local League. The Intermediate team would be an additional team. If Midgets were to be on the Intermediate team, it would only be third year Midget players on a volunteer basis.


We are again accepting payments either by credit card or by cheque. If paying by cheque we will accept three equal payments, as follows: Date of registration, September 1, 2018, and December 1, 2018. Your spot will not be guaranteed until payment (including post-dated cheques) is received.  

If Financial assistance is required or alternate payment plans, please notify the Registrar. It is the responsibility of the parent requesting assistance to apply first for Jump Start and or Wilmot Family Resource Center assistance and to let the Registrar know that you have proceeded to apply.

All post- dated cheques must accompany the initial payment or your daughter will not be allowed to participate in on-ice activities until all cheques are received. If there are financial barriers to making the payments, please contact the registrar and alternate arrangements can be made.

NSF Charge is $15. If paying by cheque, payable to Wilmot Girls Hockey Association.  Please send in copy of invoice and cheques to:



1291 Nafziger Road, Unit 3

Baden, Ontario N3A 0C4

Rep fees for Novice to Midget are being collected in the Spring Rep registrations

NOTE: ALL FIRST TIME REGISTRANTS to Wilmot Girls Hockey must supply a copy of a BIRTH CERTIFICATE with Registration, new players will not be able to play until birth certificates are on file.

First time registrants will have the late fee waived, but will be placed on a waiting list if registering after August 1 (see above).

Refund  Policy

For Local League and Fundamentals - if a refund is requested before September 15, a full refund including the Fundraising Fee will be granted. If after September 15, a $100.00 refund administration fee will be applied.

For Representative players - if a refund is requested before September 30, a $300.00 refund administration fee will be applied.

1.    If a player sustains a season ending injury up to December 31, a refund, prorated based on when the injury was sustained will be provided if requested. The player/parents must supply a doctor’s note stating that this player will not be able to return to play for the duration of the season in order to receive this refund.

2.    If a player receives player suspension for the duration of the season as assessed by the OWHA, there will be no refunds provided.

3.    If a player requests a refund for other reasons, the following refund, including the Fundraising Fee will apply, less the $100.00 administration fee.

If requested from September 16 – September 30 – Full refund, less the admin fee only

If requested in October up to October 31 – 75%

If requested in November up to November 30 – 50%

If requested in December up to December 31 - 25%

The WGHA Executive reserves the right to deny or grant a refund, and set the amount of the refund,  depending on the circumstances of the refund request

Out of Town Players (Non-Wolverine Players) Tryouts

If a player from another center is anticipating trying out in Wilmot, they can only do so if they have registered with Wilmot Girls Hockey for the upcoming season and have the appropriate permission to skate/release forms. If they have not registered prior to tryouts, they will not be permitted to tryout.  If they have registered and are on the waiting list, they will be notified that they are on a waiting list and will be notified if/when they can attend tryouts.


See the Official WGHA Import Policy

Player Levels to Register At

Players will be expected to register at the appropriate age level, including Fundamentals. If a family wishes to have their fundamental age daughter move up to Novice, they must do the following:

1.    Register their daughter at the appropriate age level - example Fundamentals.

2.     Put a request in writing to the registrar to move their daughter up to Novice.

3.     If there is room available at the Novice level, the coaches of the Novice local league teams will then evaluate the player to see if that player has the ability to play at the Novice level. If it is deemed there is space and the player is at the appropriate development, the player will be moved up. If it is deemed that the player is not at the appropriate development, they will be kept at the current level.

WGHA Player Movement Policy

1. Player movement to an upper age level for Rep will not be considered, except where initiated by the WGHA Executive for the purpose of making the upper level Rep team viable. The definition of 'viable' is that in the estimation of the Executive, without the extra player, the upper level team cannot reasonably be run .

2.) Player movement from Fundamentals to Novice may be considered, if and only if the Novice level has room to accept additional players, and the Fundamentals player has already had two years of experience in the WGHA or other (boys hockey or other associations) Fundamentals hockey program.

  • Fundamentals players moving up to Novice are eligible for local league teams only, unless no local league team exists at the Novice level.

  • Parents of Fundamental age players may submit a request in writing (by Aug 1st) to have their daughter moved up to Novice local league.

  • The WGHA will not commit to this move until team rosters have been set on where final numbers at both Novice and Fundamentals can be assessed.

3. Player movement to an upper age level for Local League may be initiated by the WGHA Executive, for the purpose of making teams at either level viable.

4. For any player movement, the WGHA will consider:

             a.) Player safety, social and skill development

         b.) Impact on other individual WGHA players at both levels

         c.) Impact on both upper and lower level teams involved

         d.) Impact on both age divisions as a whole

            e.) If the player is a goaltender, extra consideration must be given to how the move impacts individual players and teams involved.

         f.) Movement of any player is the exception rather than the rule.

5.) A player will never be moved up more than a single age division.

6.) Any player move must be acceptable to both the player and her parent/guardian.

7.) Any player movement must be ratified by a vote of the Executive. This vote can take place via email if there are time constraints.

8.) This policy is intended to serve as a guideline to help the WGHA make decisions for player movement. The WGHA reserves the right to use their collective discretion, and each situation will be considered on its own merit.

Permission to Skate and Release Request

Any player that requires a permission to skate to try out for another centre, must submit the Permission to Skate Request Form to the attention of the Registrar. Their request must include the team, level they are trying out for along with the tryout dates. The Registrar will then prepare the documents and the family must make arrangements to pick up the forms.

Any player that wishes to be released from Wilmot Girls Hockey, must submit their request in writing to the Registrar. They must include their Name, Date of Birth, level and hockey association that they will be playing for. This request can take up to 10 days as more than one executive signature is required.

Printed from wilmotgirlshockey.com on Monday, October 22, 2018 at 4:59 AM